Students to get fee refund if they forego their admission: Javadekar

Union Home Minister Prakash Javadekar has said that students will be able to get a fee refund if they decide against enrolling for an academic programme after their admission.
Addressing a press conference, Mr Javadekar said the University Grants Commission (UGC) will issue a notification on refund of fees and non-retention of original certificates by institutions in such cases.
The students were facing several problems during admissions, due to coercive and profiteering institutional practices being adopted by some institutions. For the facilitation of the students, the UGC notification on Refund of Fees and Non Retention of Original Certificates is being brought out.
Now, no student will be required to submit original academic and personal certificates at the time of submission of admission form. They will get a refund of fee from the Institution if they withdraw their admission from the programme.
This notification will be applicable to Under Graduate, Post Graduate and Research Programmes run by Universities included under Section 2(f) of the UGC Act, all Colleges under their affiliating domain and Institutions declared as Deemed to be Universities under Section 3 of the UGC Act.
The institutes could charge fees in advance only for the semester/ year in which a student wants to engage in academic activities. Collecting advance fees for the entire programme of study is strictly prohibited.
The institute will be required to refund the fees, in case a student withdraws from the programme. In case a student decides to withdraw 15 days or more before the formally notified last date of admission, 100% of the fees should be refunded. Not more than 5% of the fees paid by the student, subject to a maximum of Rs. 5000, will be deducted as processing charges.
It will be 90% in case a student decides to withdraw within 15 days before the formally notified last date of admission. In case a student decides to withdraw within 15 days after the formally notified last date of admission 80% is to be returned.
The refund will be 50% in case a student decides to withdraw between 16 days and 30 days after the formally notified last date of admission. It will be nil in case a student decides to withdraw after 30 days of the formally notified last date of admission.
The entire caution money and security deposit, which are not part of the fees chargeable, should be refunded in full.
Refund of fees should be made by the institutions within 15 days of receipt of a written application from a student. No student will be required to submit original academic and personal certificates like mark sheets, school leaving certificates, etc., at the time of submission of admission form.
In case required, the institution concerned will only ensure verification of the same with the original certificates and these certificates shall be returned to the students immediately. No institution can take any original certificate into their custody.
No institute can make it mandatory for applicants to purchase the institutional prospectus at any time during the course of the time of study.
All institutes will be required to disclose on their website and prospectus the information regarding the status of the institutions, its affiliating, accreditation status, physical assets and amenities, course-wise sanctioned intake of students, various types of fees payable for different programmes, total fees payable for an entire programme, last date of admission and details of faculty.
They also have to disclose the members of Governing Bodies and minutes of the meeting of bodies, sources of income, financial situation and any other information about its functioning, necessary for an applicant to make a fully informed choice.
All institutes will be mandatorily required to have a Grievance Redressal Mechanism (GRM), according to the provisions of the UGC (Grievance Redressal) Regulations, 2012. This GRM should be available on the HEI website and the HEIs will be required to ensure that all grievance received are addressed within 30 days.
This notification provides for initiation of strict punitive actions by the Commission against defaulting institutions. It may result in withdrawal of a declaration of fitness to receive grants from UGC; Withholding of grants allocated; Declaration of the as ineligible to receive any assistance from UGC for General or Special Programmes.
Display of notice in newspapers, other media platforms and the website of the Commission regarding non-compliance by the HEI would ensure that the general public, including candidates seeking admission in that institute, are well informed.
In case of a College/Institute, a recommendation would be sent to the affiliating university for withdrawal of affiliation and in the case of an institution Deemed to be University, the recommendation will be sent to the Central Government.  
The appropriate State Government will be asked for appropriate necessary action in case of University established or incorporated under a State Act.

(Our News Desk can be contacted at

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